Operations Leadership for Life Sciences & Biotech Teams

The Real Cost

Busy isn't the same as productive.

Cash doesn't become revenue on its own. Every hour spent on manual tracking, duplicate processes, or audit scramble is time off your runway — and a step closer to a round that might not close.

3 PhDs + 3 ordering platforms → 6-figure waste

An R&D team with three PhD group leads was each running ordering in their own software — duplicating purchases, missing volume discounts, and losing 6+ hours a week per scientist to procurement, vendor comms, and receiving instead of science. Consolidating the system eliminated redundant platform fees and returned over 900 hours a year of PhD-level time to the work that actually moved the company forward.

One founder on the science. One doing everything else.

Fundraising, coordinating the team, evaluating outputs, writing marketing copy — all on one person. Being busy is not the same as being productive. When the ops co-founder runs out of hours, the whole company slows — and the science partner doesn't even know it's happening.

The cost of doing nothing

3 PhDs × 3 platforms

6 hrs/week × 3 people × $120K salary

$112K/yr

in lost science time — plus $15–30K in redundant platform fees eliminated

1 ops co-founder, fully loaded

20 hrs/week on non-ops tasks × $120K salary

$60K/yr

in senior time doing work a system should handle

What you get back

From fixing just 1–2 priorities — not overhauling the business

900+ hrs/yr

Time back on what actually matters.

How It Works

Chat. Diagnose. Decide. Design. Deploy.

Every engagement starts with a conversation — no deck, no pitch. From there, two paths: if you want clarity on what to fix first, we run a focused Ops Diagnostic. If you already know what's broken, we skip straight to the build. Either way, you get a proposal with prioritized work and a clear estimate within 48 hours.

01

Diagnose

Map how work actually moves — not how the org chart says it does. Find where time is leaking, where documentation is thin, where human error is creeping into your data.

02

Decide

Agree on the 1–2 priorities that change the slope. Not a 40-item list. The things that, if fixed, unlock the rest.

03

Design

A proposal with recommendations, scoped to your team's stage and budget. Delivered within 48 hours, whether from a Diagnostic or a direct retainer kickoff.

04

Deploy

Your team runs the plan, or I stay on as a Fractional Ops Partner — project-by-project or ongoing — to build it with you.

"Already done" vs "will do" is a system, not a personality trait.

Fixed Price · 1 Week

The Ops Diagnostic

For teams that know something's wrong but aren't sure what to fix first. One week of focused review — interviews, workflow mapping, document audit. 48 hours after the final session, you get a report with the 1–2 priorities that change the slope, an hours-burned estimate, and recommended next steps.

60-min kickoff + 2–3 stakeholder interviews
Workflow and document review
Report delivered within 48 hours of final session
Prioritized recommendations — not a 60-page deck

Pricing after fit check 20 minutes in exchange for hours back every week.

Book a fit check →

Monthly · Ongoing

Fractional Ops Partner

For teams that already know what's broken and want it fixed. I work alongside your team each month — embedded, hands-on, tied to real outcomes. Whether you're coming from a Diagnostic or starting here directly, the work is the same.

QMS builds, document control, traceability
Training records and calibration programs
SOP redesigns grounded in why, not just what
Workflow automation where it saves real time

Scoped monthly Scoped monthly · based on team size and scope.

Book a fit check

Most teams start with a Diagnostic. Some come in already knowing the gap and skip straight to the build. Both work.

Who It's For

Built for teams where the ops work is eating the science.

Funding stage matters less than what your team is dealing with right now. Check the ones that sound familiar.

Founders or team leads are spending hours a week on coordination, handoffs, and follow-ups that shouldn't require a person. Automate Data is moving between instruments and spreadsheets by hand — someone is always one copy-paste away from an error. Automate There's a regulatory milestone or investor review coming, and audit prep is already starting to feel like a crisis. Document SOPs exist in some form but live in people's heads — not in a system anyone can actually rely on. Document Calibrations and training records live in a system that worked at 8 people — you now have 20 and the gaps are showing. Optimize Investor scrutiny or an upcoming audit is exposing the difference between a QMS that exists and one that actually works. Optimize

The Approach

I've been that manager.

Calibrations to verify. Training records to chase. Certificates of Analysis that can't be found — I realized too late, before an audit that couldn't slip. I was committed to not let it happen again.

After understanding what drives real change, "will do" was replaced by "already done." This became a system, not a personality trait.

The harder problem is usually upstream, and with no time to waste, teams default to "just-do-it." That breaks easily and doesn't scale. I enforce one rule: if the purpose can't be explained, we shouldn't be doing it. Every process needs a why. That's what I find, clean up — or get rid of. That's what creates ownership and lasting change.

Master of Biomedical Technology ISO 9001 & 17025 P&L Management QMS Workflow Automation Agentic AI Bilingual EN/ES

"If the purpose can't be explained, we shouldn't be doing it."

12+ years in life sciences, biotech, and diagnostics — from early-stage builds to ISO-audited, multi-site environments across Canada.

Get Started

Let's see if it's a fit.

20 minutes in exchange for hours back every week. If it's not a fit, I'll flag it.